Wednesday, April 9, 2014

How I Organize My Blog Files | Naptime Organizer

Usually I film my Naptime Organizer projects on YouTube, but today I focused on catching up with my photo and file organization.  I'm interested in how others backup their video and blog files, so I figured I'd share part of my current system to start the conversation.

Since I've been more active on my blog this year, I've used and created more graphics and photos for blog posts.  These files are watermarked and branded with 'theBubblelush' so I set them apart from my family photo archive and into their own business files.  I don't want to just delete them after uploading them to my blog, so I've created a system to back up my blog files.  I'll also share how I back up similar files for other social media platforms.

The first thing I want to direct your attention to are the files on the desktop at the top of the picture.  These five folders have very distinct uses for organizing images and photos:
  • Vlogs - This folder contains all video thumbnails (sorted by year, then month), as well as any photo, graphic, or image created for the video.  An example would be a stock image of a product I received in a subscription box.
  • Branding - This folder contains all the background music I've downloaded for use in videos.  It also is where I save all of my social media buttons and profile pictures, channel art, cover photos, watermarks, signature images, and my end slate graphics.
  • Blog - Let's come back to this one.
  • Company Logos - I use company logos quite often, so I save them here to save myself from having to redownload them next time.  Examples include: 
    • Social media platform logos like YouTube, Facebook, and Twitter.
    • Subscription Box logos like Birchbox, Ipsy, Citrus Lane and Kiwi Crate.
    • Cloth diaper company logos like FuzziBunz, CottonBabies, and GroVia.
  • Business Files - This folder is mainly for company records that I'd use for tax purposes like scanned copies of receipts, screenshots to prove items were a business expenses, as well as a separate folder for each sponsored social media campaign - like the Piggy Paint giveaway I hosted in March.
The 'Blog' folder contains any image that I use in a blog post including the raw screenshot or stock photo to preserve the original source image if I have it, and any final watermarked versions that I've edited.  (Other images like my blog header or social media buttons are all in the 'Branding' folder.)  Like the other folders, 'Blog' contains subfolders for previous years, and monthly folders for the current year (as seen above).  I label these folders with a 4 digit year, 2 digit month, 2 digit day for blog images, and a brief description so that they are sorted chronologically by post date, not 'date modified' or 'date created'.   

I back up the previous month's folder on the 1st of each month to an external hard drive, and delete old files from my iMac as needed to free up memory.  I suppose in this way I have a sort of triplicate backup - the online storage through Picasa/Blogger, my computer folder for short term storage, and my external hard drive for long term storage.  

Is this overdoing it a bit?  Perhaps.  It's not necessary vitally important to archive your blog images, but this system seems logical to me and I works well with the way I use my computer.

How do you backup your blog images?  If you're a vlogger - do you save your custom video thumbnails?  I'd like to hear about your file organization systems.



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